Medical Workforce Admin Assistant

Latrobe Regional Health is a leading provider of health care services across the Gippsland Region

Are you seeking a rewarding and diverse Administration Assistant role in a leading regional hospital? Join the Medical Workforce team at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive. 

About the Role

An exciting opportunity exists for a Medical Workforce Administration Assistant on a part time or full time ongoing basis. Hours can be negotiated with the successful applicant.

The Medical Workforce Administration Assistant provides essential administrative and coordination support to the Medical Workforce Unit. Working closely with the Medical Workforce Unit Manager and broader team, this role contributes to the delivery of end-to-end medical workforce recruitment, rostering and administration services for junior and senior medical staff. The position supports day-to-day unit operations through accurate data management, roster administration, compliance support and stakeholder liaison, ensuring medical workforce processes are efficient, compliant and responsive to organisational needs.

The role of the Medical Workforce Administration Assistant is to:

• Support the smooth operation of the Medical Workforce Unit through general administrative duties, data entry and record management across databases and spreadsheets.
• Assist with preparation, administration and distribution of junior and senior medical staff rosters, including advertising and coordinating of locum shifts.
• Provide administrative support for medical workforce systems, including Kronos, provider/prescriber databases and CME processing activities.
• Assist with workforce coordination activities such as accommodation arrangements, invoice validation, orientation programs and registration documentation.
• Support compliance processes by assisting with AHPRA registration checks, maintaining adherence to relevant standards, legislation and policies.
• Contribute to positive, inclusive team environment by supporting colleagues, responding to ad-hoc requests and promoting diversity and respectful workplace culture.

About You

The ideal candidate for this role will have:

• Proven experience in an administrative or organisational support role, with the ability to manage competing priorities effectively.
• Excellent organisational, time-management and problem-solving skills, with high attention to detail and accuracy.
• Confidence using Microsoft Office applications and the ability to quickly learn new systems and processes.
• Strong interpersonal skills and the ability to liaise confidently with staff at all levels of the organisation.
• Flexibility and adaptability to respond to changing workforce demand and priorities.

Latrobe Regional Health offers a range of benefits including:

• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Encouragement for professional development and ongoing education.
• A range of social club activities, discounts and diverse workplace activities.
• Free access to our Staff Wellbeing Centre offering health education and wellbeing
• Access to discounted gym membership and fitness services through Fitness Passport Services.

Interested? For further information about this opportunity, please contact Nicole Cuddy, Acting Workforce Unit Manager via email on Nicole.Cuddy@lrh.com.au for a confidential discussion.

Please click here for a copy of the Position Description

About us

Located in the picturesque region of Gippsland, Latrobe Regional Health (LRH) offers the perfect balance between career and lifestyle. Enjoy easy access to Melbourne, stunning beaches, majestic mountains, and serene lakes. With flexible working hours, you can make the most of what Gippsland has to offer.

LRH cares for a population of about 300,000 and is the regional provider of specialist services. Our catchment covers 42,000 square kilometres, from Phillip Island to Mallacoota in the far east of Victoria. LRH offers cardiac care, surgery, medical, renal, emergency care, aged care, women's and children's services, pharmacy, allied health and rehabilitation. Medical and radiation oncology are offered by the Gippsland Cancer Care Centre.

Now is an exciting time to join the LRH team, with the $223.5 million expansion completed in March 2024, offering improved maternity and paediatric facilities, larger intensive care unit, increased medical and surgical beds and additional operating theatres.

Diversity and inclusion

We embrace workforce diversity and actively encourage applications from across our community including Aboriginal and Torres Strait Islander people, people with linguistically diverse backgrounds, people of all genders and gender identities and people with disabilities. LRH's Aboriginal Hospital Liaison Officer is available to support Aboriginal and Torres Strait Islander descent applicants and can be contacted via email: AboriginalHealthUnit@lrh.com.au 

How to Apply

Join us in our mission to provide exceptional healthcare services to our community. Apply today and make a difference in the lives of our patients and their families. Please click the APPLY button to be directed to our Careers page for direct application. Applications should include a brief cover letter addressing the Key Selection Criteria and a current resume.

Applications close: 27 May 2026

Before commencement, the successful applicant will

Provide evidence of an original and valid National Police Record Check, an employee Working with Children Check, and a current season influenza vaccine (if applicable to work area), unless a valid medical exemption applies.