Administration Officer

Medical Workforce Administration Officer

Permanent Part-Time or Full-Time position/s 

(possibility of multiple positions - negotiable hours up to 76 hours per fortnight)

Health and Allied Services, Managers and Administrative Workers EA - Management & Administrative Officers Grade 3 Level 1 ($39.18 per hour)

The Medical Workforce Team is seeking an organised, proactive and enthusiastic Administration Officer to join our team supporting the Medical Services Division.

This varied role provides administrative support across medical workforce operations, including rostering, recruitment, onboarding, staff records, payroll and compliance activities. The position also plays a key role in coordinating onsite accommodation, including bookings, cleaning schedules.

This position is on site based at the Warragul Hospital site.  Further information is contained within the Position Description.

We are looking for someone who can manage competing priorities, communicate professionally and work both independently and as part of a small team.

Our preferred candidate will have:

• Demonstrated administrative support experience and sound Microsoft Office skills.
• A strong commitment to confidentiality, accurate record keeping and attention to detail.
• Excellent organisation, written and verbal communication, and customer service skills.

The following experience/qualifications would be considered advantageous:

• Previous experience in Medical Workforce or Human Resources department
• Qualification in Business Administration (or similar).
• Experience working in a hospital or healthcare environment

IMPORTANT: Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.

About our organisation

The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

West Gippsland Healthcare Group staff benefits include: 

· Flexible working arrangements

· Professional development

· Access to employee assistance program

· Salary packaging

· Free Parking

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia.  A six-month probationary period applies to all new appointments.

Further details and how to apply

Further information is contained in the Position Description. Applications must be submitted via link and must include a current CV and a covering letter including preference to part time or full time. Responses to the selection criteria are recommended. Shortlisted applicants will be asked to provide at least 2 professional referees. If you have any further queries, please contact Lisa McStay (Medical Workforce Operations Manager) on (03) 5623 0790.

Applications close: 19 November 2026* (applications may close earlier)

* Applications will be reviewed as they are received. This position will remain open for a minimum of fourteen (14) days for externally advertised positions from the date of advertisement and may close earlier than the listed closing date if a suitable candidate/s are identified.

As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.