Administration Officer

Central Gippsland Health (CGH) is a sub-regional health service and the major provider of health and aged care services in the Wellington Shire. We are located in the City of Sale which is 215 km east of Melbourne. The City of Sale is an ideal access point for the magnificent Gippsland Lakes, 90 Mile Beach and the Victorian Alps.

Suggested bullet points 

• Excellent benefits including salary packaging
• Challenging and rewarding work environment
• Part Time Permanent 16 hours per fortnight, with opportunity to pick up additional hours to cover annual leave or sick leave.

About the Role

The role will work collaboratively to provide administrative, reception and clerical support services to the Wilson Lodge team. Whilst at the same time provide a customer focused quality service to staff, patients and other external customers within the health service.

The Administration Assistant works in a team environment and in a collaborative manner that requires the incumbent to interact effectively within Wilson Lodge. The role is often the first point of contact for visitors and staff and supports the workload across a number of areas of responsibility.

Duties

• Arrange staffing and replacement of staff on leave as directed by nurse in charge to ensure optimum utilisation of staffing resources.
• Prepare electronic rosters as provided by roster coordinator and distribute as required
• Format, print and distribute rosters for staff in all areas as directed by supervisor.
• Submit electronic roster, staff meal lists and timesheets to payroll each fortnight once authorised by the supervisor. Attend to any changes by informing payroll in a timely manner.
• Communicate effectively with Centrelink, Medicare and Department of Veterans Affairs to ensure accuracy of information required for residential aged care billing and contracts.
• Entry and maintenance of aged care bed waiting list using Manad to enable timely aged care entry as directed by supervisor.

Qualifications, Skills and Experience

Preferred:

• Certificate III or higher in Business Administration or preparedness to undertake these qualifications
• Current Victorian Driver’s License

Mandatory:

• A Police Record Check regarding any criminal record will be required prior to finalisation of the appointment and updated every three (3) years.

• A current Working with Children check may be required for this role.
• You are required to comply the Employee Health Screening and Immunisation Policy, which, depending on the role you perform in the organisation will require you to provide evidence of mandatory immunisations/vaccinations (including COVID-19 vaccinations) prior to commencing employment, and continue participate in on-going immunisation programs.
• This Position Description will be reviewed on an annual basis in keeping with changing requirements.

Benefits

• Salary packaging
• Employee Assistance Program
• Social Club

Application

• Please attach your resume and cover letter to your application
• Statement addressing Selection Criteria including qualifications, experience and Leadership and Technical Capability Requirements as outlined in the position description

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate and obtaining a Working with Children Check.

At CGH we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive. We value inclusion and diversity and encourage applicants from culturally and linguistically diverse backgrounds.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

About Central Gippsland Health   

Central Gippsland Health (CGH) is a sub-regional health service and the major provider of health and aged care services in the Wellington Shire.

CGH is located in the City of Sale which is 215 km east of Melbourne. The City of Sale is an ideal access point for the magnificent Gippsland Lakes, 90 Mile Beach and the Victorian Alps.

CGH provides acute care as part of an integrated service delivery model across Wellington Shire and beyond. The service provides beds across three campuses (Sale, Maffra and Heyfield).

 Acute services include a full-time emergency department, critical care unit, neonatal critical care unit, three operating theatres, day procedure unit, oncology and dialysis services in addition to general medical and services and sub-acute services including rehabilitation.

CGH also provides aged care and community services in the Wellington Shire and beyond.

We operate four residential aged care homes located in Sale, Maffra, and Heyfield delivering high-quality, person-centred care in supportive and homelike environments.

CGH provides a wide range of community-based services that support people to remain healthy, active, and independent in their own homes. This includes the provision of Support at Home, Commonwealth Home Support Programs, and other in-home services tailored to individual needs.

Our integrated model of care is supported by a multidisciplinary allied health team offering physiotherapy, dietetics, occupational therapy, speech pathology, and social work. We also provide accessible public dental services to enhance community wellbeing.

CGH is also a leading teaching hospital, affiliated with Monash University's School of Rural Health and provides placements and clinical experience for students.

 CGH encourages Aboriginal and Torres Strait Islander peoples to consider application to this position